PS Job Title: Supv, Document Management

Work Place Flexibility: Onsite 

Legal Entity: Entergy Services, LLC 

**While New Orleans, LA is the preferred location, the hiring team is open to considering candidates based in other areas within Entergy’s service territory, including Baton Rouge, Jackson, Little Rock, and The Woodlands.**

**This posting will be used to fill multiple vacancies.**

Job Summary/Purpose

Provides day-to-day leadership and operational oversight of document management, drafting, records management, and related support services. The position supervises employees and contractor resources, establishes priorities and work assignments, monitors workload and performance, and ensures documents and records are created, revised, controlled, maintained, and delivered in accordance with established processes, standards, and business requirements.

Job Duties/Responsibilities

• Provides direct supervision to a staff of drafters and document management personnel, including coaching, training, employee development, effective resource management/productivity, providing technical guidance and quality assurance.
• Evaluate the resource levels required for current and future workloads; Assigns company and contractor staff to accomplish effectively; Manages drafting contractors, which includes scope preparation, bid evaluation, cost tracking, invoice approval and processing, and release order preparation.
• Responsible for monitoring and controlling project costs, project schedules and required deliverables of Drafting/Document Management to meet project goals and critical milestones to accomplish required levels of customer satisfaction.
• Responsible for ensuring compliance with applicable drafting and document management procedures and processes. Monitoring of published metrics for as-built documentation and station one-line processes.
• Ensure the team prioritizes stakeholder engagement with internal and external department customers such as engineering, construction, project managers, and grid personnel.
• Responsible for maintaining CAD and CAD management applications.
• Serves as a subject-matter resource for document management systems, drafting processes, document control, and workflow requirements: and identifies opportunities to improve efficiency, standardization, quality, and service delivery.

Minimum Requirements

Minimum education required of the position

Bachelor’s degree in engineering or equivalent work experience.

Minimum experience required of the position

Minimum of seven (7) years of relevant experience in document management, drafting, configuration management and/or various project engineering disciplines.

Minimum knowledge, skills, and abilities required of the position

• Working knowledge of engineering/drafting processes, CAD environments, document control, workflows, and data management.
• Ability to understand system integrations, databases, dashboards, reporting tools, and automation.
• Ability to evaluate technology needs and recommend improvements to document management processes and systems.
• Knowledge of applicable company standards, procedures, records requirements, cybersecurity considerations, and document/data governance practices.
• Ability to identify operational and data risks and establish controls to protect the integrity and availability of organization records.
• Ability to ensure consistent compliance across departments and service providers.
• Knowledge of the Transmission suite of applications used by the various engineering, construction, and document management procedures.
• Thorough understanding of project execution and the document management responsibilities of project management, engineering, construction and/or operations.  
• Strong organizational skills with ability to manage multi-projects simultaneously.
• Capable of moving frequently between multiple tasks, while prioritizing conflicting priorities.
• Ability to communicate effectively, both verbally and in writing, with superiors, colleagues and individuals inside and outside the Company. 
• Sound analytical, problem solving and documentation skills.
• Excellent interpersonal skills; team player.
• Intermediate knowledge of Microsoft Office (Word, Excel, Outlook and PowerPoint), budgets, financial procedures, performance metrics, and property accounting.

Any certificates, licenses, etc. required of the position

None

#LI-NC1

Primary Location: Louisiana-New Orleans Louisiana : New Orleans || Arkansas : Little Rock || Louisiana : Baton Rouge || Mississippi : Jackson || Texas : The Woodlands 
Job Function: Engineering
FLSA Status: Professional 
Relocation Option: Level II
Union description/code: NON BARGAINING UNIT 
Number of Openings: 2
Req ID: 125560
PS Job Title: Supv, Document Management 
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Know Your Rights: Workplace Discrimination is Illegal

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment.  Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.