Title:  Administrative Assistant, Sr.

Date:  Oct 14, 2021
Legal Entity:  Entergy Services, LLC
Description: 

JOB SUMMARY/PURPOSE

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc.  Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

 

JOB DUTIES/RESPONSIBILITIES

  • Provide Administrative support to the Director, Nuclear Supply Chain, and team within the organization, along with the Supplier Diversity and Sustainability team.
  • Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
  • Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
  • Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
  • Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
  • Personnel Onboarding Support
  • Be proactive in forwarding work issues to the appropriate managers/supervisors.

 

Additional duties include (but not limited to) the following:

 

  • Financial
    • Accounts Receivable / Payable - New vendor set-up
    • Budget Tracking / Contractors
    • Invoice Verification and Reconciliation
    • Overtime Reporting

 

 

  • Reporting
    • Budget / Expenses
    • Corporate Business Services Dashboard updates
    • Corrective Action reporting
    • Ad Hoc reports

 

  • Storm / Outage Support
  • Knowledge of Asset Suite, Power Advocate Preferred

 

MINIMUM REQUIREMENTS

Minimum experience required of the position

6-8 years related professional experience required.

 

Minimum knowledge, skills, and abilities required of the position

  • Must have typing ability
  • Must be proficient in MS office tools - Word, Excel and PowerPoint, etc.
  • Requires good customer services experience
  • Requires the ability to maintain confidentiality

 

Any certificates, licenses, etc., required for the position

Must be EEI SASS test recommended.

Primary Location: Mississippi-Jackson
Job Function: Professional
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT-NBU
Number of Openings: 1
Req ID: 103943
Travel Percentage:Up to 25%

 

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the full statement.

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test.  The test brochure will give you critical information on the test such as time allocated and Pre-employment Testing:  of questions.  Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests, numberLogon ID:  entergy, password:  practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

 

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

 

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.


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