Title:  Specialist-Admin, I-Sr (S)

Date:  Jan 11, 2022
Legal Entity:  Entergy Operations, Inc.-EOI
Description: 

Posting End Date: 01/24/2022 

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*** This position will be filled as a Specialist-Admin I, II, III, or Sr depending on skills and qualifications ***

 

Job Summary / Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

 

Job Duties and Responsibilities

  • Provide secretarial and administrative support to department manager.
  • Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls.
  • Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
  • Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
  • Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
  • Be proactive in forwarding work issues to the appropriate managers/supervisors.

 

Minimum Requirements: Education

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

 

Minimum Requirements: Experience

Specialist-Admin I: 0-2 years of experience

Specialist-Admin II: 2-4 years of experience

Specialist-Admin III: 4-6 years of experience

Specialist-Admin Sr: 6+ years of experience

 

Minimum Knowledge, Skills and Abilities

Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met

Highly organized, can juggle many tasks at once, not easily overwhelmed

Highly flexible and proactive with a strong attention to detail while working in a fast- paced environment

Excellent interpersonal skills

Communicate effectively with existing and prospective investors

Ability to listen and communicate effectively both written and oral

Ability to build successful working relationships both internally and externally

Strong calendar management skills

Proficient in MS Office (Word, Excel, Outlook and PowerPoint)

 

Minimum Requirements: Certifications / Licenses

Must be EEI SASS test recommended.

 

#LI-DNP

 

Primary Location: Louisiana-Killona
Job Function: All Other Jobs
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT-NBU
Number of Openings: 1
Req ID: 104376
Travel Percentage:Up to 25%

 

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the full statement.

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test.  The test brochure will give you critical information on the test such as time allocated and number of questions.  Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests, Logon ID: entergy, password:  practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

 

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

 

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.


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