Asst-Administrative, III or Sr (S)

Date: Aug 14, 2019

Location: New Orleans, Louisiana, United States

Company: Entergy

**This position may be filled as an Asst-Administrative III or Sr (S) depending on the qualifications and experience of the candidate.**

 

JOB SUMMARY/PURPOSE

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: organizing, editing and formatting large regulatory filings; scheduling appointments, distributing incoming and outgoing mail, maintaining the calendar, making travel arrangements, arranging meetings, etc.  responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

 

JOB DUTIES/RESPONSIBILITIES

  • Provide administrative support to Senior Lawyers with an extremely heavy case load.
  • Answer multiple phone lines as well as provide back-up support for other administrative staff.
  • Monitor email communications and maintain attorneys’ calendars; schedule events, travel arrangements and departmental meetings; and arrange conference calls, meeting facilities and catering.
  • Prepare formal correspondence, routine documents, and presentations given minimal direction. Prepare spreadsheets, presentations, and interoffice correspondence including copies.
  • Accurately and punctually prepare, file, and track complex regulatory filings and legal documents in compliance with applicable requirements.
  • Handle multiple assignments, work within deadlines, and maintain confidentiality of department and Company information.
  • Be proactive in forwarding work issues to the appropriate managers/supervisors.
  • Maintain well-organized and detailed filing system and support compliance with applicable record retention policies.
  • Process expense reports and input employee worked hours into payroll system.
  • Communication with internal and external business contacts/consultants and maintain contact lists.
  • Coordination with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.
  • Assignments may involve overtime hours.  Regular attendance is essential; working remotely is not possible.
  • Provide general support to visitors.
  • Various additional duties or assignments requested by senior management.

 

MINIMUM REQUIREMENTS

Minimum education required of the position

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree)

 

Minimum experience required of the position

Minimum 4 years legal administrative, secretarial, or paralegal experience.  Ability to work independently given minimal direction; ability to work in teams is essential

 

Any certificates, licenses, etc. required for the position

Must be EEI SASS test recommended. 

Primary Location: Louisiana-New Orleans
Job Function: All Other Jobs
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT-NBU
Number of Openings: 1
Req ID: 87832
Travel Percentage:Up to 25%

 

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the full statement.

 

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test.  The test brochure will give you critical information on the test such as time allocated and Pre-employment Testing: number of questions.  Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests, Logon ID:  entergy, password:  practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

 

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.


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