Job Title: Asst - Administrative, Sr.

Work Place Flexibility: Hybrid 

Legal Entity: Entergy Services, LLC 

Job Summary/Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Additional responsibilities will include producing a variety of management reports, metrics tracking, developing and/or participating in special projects, SharePoint sites updates, using the appropriate software for word processing, graphics and spreadsheets, etc.

Job Duties/Responsibilities

1. Provide secretarial and administrative support to Director of Real Estate and Facilities and their direct reports.
2. Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls. 
3. Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
4. Manage administrative affairs of the department including invoice processing, purchasing office supplies, maintaining training records, etc. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
5. Recordkeeper for files within the Directors’ span of control. Maintain a well-organized and detailed filing system. Serve as Business Unit Records Coordinator and Compliance Coordinator for Real Estate and Facilities. Storm responsibilities include as needed support during storms
6. Be proactive in forwarding work issues to the appropriate managers/supervisors.

Minimum Requirements

Minimum education required of the position

• Typically requires vocational training, apprenticeships or equivalent experience in related field (not typically required to have a four-year degree)

Minimum experience required of the position

• 6-8 years
• Must have typing ability.
• Must be proficient in MS office tools - Word, Excel and PowerPoint, etc.
• Requires good customer services experience. Requires the ability to maintain confidentiality.

ANSI Required:    N

Any certificates, licenses, etc. required of the position

• Must be EEI SASS test recommended.

Other Attributes

Functional Knowledge: Is skilled in a range of processes, procedures and systems to carry out assigned tasks or has developed deep skills in a single area.

Business Expertise: Uses knowledge of how the team integrates with others to accomplish the team objectives.

Problem Solving: Provides informal guidance and support to more junior team members.

Impact: Impacts the quality, timeliness and effectiveness of the team; uses discretion to modify work practices and processes to achieve results or improve efficiency.

Interpersonal Skills: Explains technical information within the team.

Working Conditions/Essential Functions/Physical Requirements

• Office environment with minimal physical requirements. As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

OTHER

• Not all aspects of the job are covered by the description - may require "other duties as assigned"
• Job may change over time in accordance with business needs
• Job description does not guarantee employment

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Primary Location: Louisiana-New Orleans Louisiana : New Orleans 
Job Function: All Other Jobs
FLSA Status: Nonexempt 
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT 
Number of Openings: 1
Req ID: 121744
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

 Know Your Rights: Workplace Discrimination is Illegal

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment.  Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.

EEI Testing:

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test.  The test brochure will give you critical information on the test such as time allocated and number of questions.  Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests, Logon ID:  entergy, password:  practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.